Privacy Policy

1. Introduction

The Beaconsfield Church & Cemetery Committee ("we," "our," or "us") is a registered non-profit charitable organization (Charity No. 889559571RR0001) located in Swan Lake, Manitoba, Canada. We are committed to protecting the privacy and personal information of all individuals who interact with our website and contact us for information or services.

This Privacy Policy describes how we collect, use, disclose, and protect personal information in compliance with the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.

2. Information We Collect

We may collect the following types of personal information:

• Contact Information: Your name, email address, phone number, and mailing address when you complete our contact form or contact us directly.
• Inquiry Details: The subject and content of your inquiry when you contact us.
• Genealogical Information: Family names, dates, and related details voluntarily provided when making cemetery research requests.
• Website Usage Data: Anonymous technical data (browser type, pages visited, time on site) collected through standard web server logs or analytics tools, without personally identifying you.

We do not collect financial information, payment data, or any information from children under 13.

3. How We Use Your Information

Personal information collected is used solely for the following purposes:

• To respond to your inquiries and provide requested information.
• To assist with genealogical records research related to the Beaconsfield Cemetery.
• To notify you of relevant events, volunteer opportunities, or community news (only if you have requested this).
• To maintain the operational records of our charitable organization as required by Canadian law.
• To improve the quality and content of our website.

We will not use your personal information for any purpose other than those listed above without your explicit consent.

4. Disclosure of Information

We do not sell, rent, trade, or otherwise share your personal information with third parties, except in the following limited circumstances:

• When required by law, court order, or government authority.
• To protect the rights, property, or safety of our organization, volunteers, or the public.
• With your explicit consent for a specific purpose.

We do not use any advertising platforms or third-party marketing services that would receive your personal data.

5. Data Security

We take reasonable precautions to protect your personal information from unauthorized access, loss, or misuse. Our website uses standard security practices. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

Personal information submitted via our contact form is received by email only by authorized committee volunteers. It is not stored in any external database.

6. Cookies & Analytics

Our website may use cookies — small text files stored on your device — to improve your browsing experience and gather anonymous usage statistics. Cookies do not contain personally identifying information.

You may disable cookies in your browser settings. Doing so may affect some functionality of the website, but will not prevent you from accessing most content.

We do not use advertising cookies, tracking pixels, or third-party analytics that collect personally identifiable information.

7. Your Rights Under PIPEDA

Under Canadian privacy law (PIPEDA), you have the right to:

• Request access to the personal information we hold about you.
• Request correction of inaccurate or incomplete personal information.
• Withdraw consent for the use of your personal information (subject to legal and contractual restrictions).
• Lodge a complaint with the Office of the Privacy Commissioner of Canada if you believe your privacy rights have been violated.

To exercise any of these rights, please contact us using the information provided below.

8. Retention of Information

We retain personal information only as long as necessary to fulfill the purpose for which it was collected, or as required by law. Contact inquiry records are typically retained for no more than 24 months. Genealogical records submitted voluntarily are retained as part of our historical archive with your consent.

9. External Links

Our website may contain links to external sites, such as the Manitoba Historical Society or the Manitoba Genealogical Society. We are not responsible for the privacy practices of these third-party sites. We encourage you to review their privacy policies when visiting.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

11. Contact Us About Privacy

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us: